If you get into a productive groove, lose track of the time, and end up working for an hour straight, that’s fine, too. The idea is to get to know your own patterns and work in segments that fit you best. If you don’t focus well on certain tasks, work on them for shorter durations. ⌄ Scroll down to continue reading article ⌄ If you get absorbed in other types of tasks, maximize your output by working for as long as you feel capable of staying focused. You’ll likely find that the longest period you’ll be able to sustain is around 90 minutes or so. This corresponds to your Ultradian Rhythm, which are the alternating periods of alertness and rest that our brains experience throughout the day. There are plenty of case studies that demonstrate how taking regular breaks improves productivity. It’s one of the reasons that mandatory breaks are a part of the Pomodoro Technique. But there’s evidence that the less-structured Flowtime approach to breaks works just as well. One technology company that recently directed its employees to take breaks every hour as they saw fit saw productivity levels rise by 23%-with no mandate required. When you decide you need to take a break, go ahead and do so. Just make sure to write down your stop time on your timesheet in the right place. You can take a break that’s as long or short as you like, but don’t abuse the privilege. Otherwise, it won’t be long until your breaks eat up the majority of your time.Īs a general rule of thumb, try taking a five-minute break for each 25-minute work period, and increase your break time proportionally for longer work periods. You should use a timer to make sure you get back to your task in the right amount of time. And when your break ends, don’t forget to record the time you’ve resumed work and list the length of the break you took. ⌄ Scroll down to continue reading article ⌄ 6. Repeat Until Your Work Is CompleteĪll you have to do next is to repeat the steps above until the tasks you’re working on are complete. If you wish, you can calculate your total work time (and fill it in) when you finish a task, or you can do all of the math at once at the end of the day.Īll that matters is that you don’t leave any gaps in your time tracking.Īs you complete each task, be sure to record your final stop time. Your timesheets, once complete, will become an asset that improves your ability to create a work schedule that maximizes your daily output.Īlthough the act of recording your work periods and break times will help you remain on-task each day, there’s another important reason you’re doing it. It’s that your timesheets will gradually begin to reveal to you how to craft an ideal daily schedule for yourself. So, at the end of each week, take some time to compare your timesheets. You may see that certain patterns begin to emerge.
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